How to Set Up a Business Email Account

A business email account can often be a dealbreaker when it comes to making deals, contacting potential business partners, or simply communicating with clients. Ideally, a business that wants to be taken seriously must have a custom email domain — not only does it build trust, but also looks prestigious. And the best part is — it is extremely easy to step up and not expensive at all.

This guide walks you through all the steps to set up email so you can send, receive, and manage messages under your own domain name—quickly and easily.

What You’ll Need Before You Start

Before diving in, make sure you have a custom domain — just like for a website. Domains can be bought independently of building an entire website, but both can be done on Site.pro.

If you’re also looking for reliable hosting along with email and domain setup, solutions like Ultahost provide affordable and secure hosting plans that pair well with a custom mailbox.

As a domain registrar, Site.pro has more than 1000 domains available for purchase at the lowest price on the market. You can purchase one directly on the ‘Domains’ page:

• Type in a keyword, your business name, or even your own name in the text field.
• The system will automatically show you available domains with their prices.
• Click on the domain you’d like to buy and complete the purchase by filling in the form.

Then, you can set up a mailbox either with or without an existing plan.

Step-by-Step: Setting Up Your Email Account

Here’s how to create your new mailbox if you already have a plan, or how to set one up if you don’t.

If you already have a mailbox plan:

• Log in to Site.pro, go to My Websites.
• Click the “Add Mailbox” button.
• Type in the email username (for example, [email protected]).
• Choose your domain from the dropdown.
• Set a strong password for your mailbox.
• Press “Create”.

1. Access your mailbox via the Webmail button.

If you don’t have a mailbox plan yet:

• Go to My Websites.
• Click “Add Mailbox” beside the domain you want the mailbox on.
• Enter your chosen username (e.g. [email protected]).
• Select the domain from the dropdown.
• Set the password.
• Click Upgrade — this takes you to the mailbox plan options.
• Pick a mailbox plan and click Buy Now.
• Choose your billing cycle (monthly, yearly, etc.).
• Fill in your payment details and account-owner info.
• Click Buy Now again.
• Once done, you can access your email via Webmail.

Special Case: Domains Purchased Outside Site.pro

If your domain was registered elsewhere, no problem. Just do this:

• Delegate the domain to Site.pro. For that, you’ll need to change Nameserver records at ‘My websites’, click ‘Add domain’, then ‘Connect your domain’ and fill in the field.
• Then follow the same steps for setting up a mailbox (with an existing plan).

Best Practices & Tips

• Choose strong passwords (mix of letters, numbers, symbols) to secure your mailbox.
• If you plan on accessing email via desktop or mobile apps, check your mailbox plan includes POP/IMAP.
• Manage storage carefully—if needed, select a plan with enough quota.
• Always ensure your domain is properly delegated/pointed so email works without DNS issues.

You can create your mailbox for free. Free plan includes up to 5 mailboxes, more can be added through purchasing premium plans.

Conclusion

Setting up a custom professional email with Site.pro is straightforward. Whether you already have a mailbox plan or need to upgrade, the steps are clear:

• Ensure your domain is delegated (if necessary).
• Access My Websites → Add Mailbox.
• Define your username, choose your domain, set a password.
• If needed, select or upgrade to a mailbox plan.
• Access your email via Webmail.

Having an email address with your own domain isn't just more professional—it also gives you better control and flexibility. Follow these steps and you'll be up and running in 2 minutes. Site.pro’s mailbox is an affordable and secure solution for handling business correspondence with ease and comfort. Emails can be migrated from Gmail, Microsoft Outlook, Yahoo Mail, iCloud Mail, Zoho and other email services.