How Federal Government Advisors Helped Overall Undertake, LLC Secure a 5-Year, $280,000 Janitorial Contract with the City of Panama City Beach
For many small businesses, government contracting represents the difference between struggling to survive and achieving lasting stability. Winning a contract with a city, state, or federal agency can provide not just reliable revenue but also credibility that opens the door to bigger opportunities down the road. This was precisely the case for Overall Undertake, LLC, a janitorial and facilities services provider based in Florida. With the support of Federal Government Advisors (FGA), the company successfully secured a five-year contract valued at $280,000 with the City of Panama City Beach.
The journey was far from simple. The stakes were high, the requirements were strict, and the competition was formidable. Yet through structured guidance and a clear strategy, Overall Undertake transformed a daunting opportunity into a defining win that changed the trajectory of the company.
Overall Undertake was at a crossroads. As a smaller firm in a crowded industry, it had only secured a handful of contracts before this opportunity. When the City of Panama City Beach issued a request for proposals for janitorial services under Contract PCB26-04, it represented a chance to double the company’s revenue. The contract offered a steady stream of approximately $56,000 per year over five years, a figure that could allow the business to hire key staff, plan for the future, and reinvest in growth.
But opportunities like this come with challenges. Municipal contracts require companies to prove capacity, align pricing with service expectations, and meet rigorous compliance standards. Missing even a minor detail in the proposal can result in immediate disqualification. For Overall Undertake, these hurdles were significant.
Recognizing the need for expertise, Overall Undertake turned to Federal Government Advisors. FGA matched the company with an advisor who had hands-on experience in federal contracting. This advisor became a guide through every step of the process, from deciding whether to pursue the bid to fine-tuning the final proposal before submission.
One of the first lessons emphasized was the importance of discipline. Rather than rushing into every opportunity, FGA encouraged Overall Undertake to assess whether the contract was truly a fit. They reviewed the company’s prior performance, available resources, and ability to sustain a five-year municipal scope. By confirming the opportunity was realistic and within reach, Federal Government Advisors ensured the effort invested would be worthwhile.
From there, the focus shifted to compliance and narrative alignment. Every item in the City’s statement of work had to be directly addressed. FGA worked with Overall Undertake to review all required forms, certificates, and insurance documents, ensuring accuracy and completeness. The proposal’s narrative sections were written with precision, mapping directly to the evaluation criteria set by the City Council. This alignment gave evaluators confidence that the company understood the scope and was prepared to deliver.
Pricing was another critical component. FGA guided the team through the development of a pricing model rooted in realistic staffing levels and service standards. Instead of cutting corners or guessing at numbers, the model was built on documented assumptions, showing that the company could deliver high-quality service while maintaining financial sustainability.
To catch any last-minute errors, FGA implemented structured version control and organized a “red team” review. This process brought fresh eyes to the proposal, identifying small but important details that could have undermined the submission. The result was a consistent, polished package that reflected professionalism at every level.
Beyond the proposal itself, FGA encouraged Overall Undertake to think ahead to what would happen if they were to win. Together, they crafted an onboarding plan, staffing schedule, and quality assurance process. These plans not only strengthened the proposal but also positioned the company to hit the ground running on the first day of the contract.
The effort paid off. The City of Panama City Beach awarded Contract PCB26-04 to Overall Undertake, LLC. Valued at $280,000 over five years, the contract provided immediate stability and a predictable revenue stream, transforming the company’s outlook.
The impact was felt quickly. The contract funded two new key hires: a project manager and a public interest designer who worked to improve both company operations and client relations. For the first time, the business was able to invest in growth rather than simply focus on survival.
Perhaps even more valuable was the credibility that came with the win. Having a municipal contract in its portfolio gave Overall Undertake a strong piece of past performance evidence, a critical factor in pursuing larger custodial, day porter, and light maintenance opportunities. With this award, the company positioned itself for a much brighter future.
The experience of Overall Undertake offers valuable lessons for other small businesses considering government contracting:
William Wells, CEO of Overall Undertake, summed it up best in his testimonial: “FGA kept us focused and confident throughout the proposal. The structure and support allowed us to make a smooth transition from one section to the next.” His words capture the value of having experienced guidance when the stakes are high and the margin for error is slim.
Government contracting can seem daunting, especially for small businesses with limited experience. Yet as Overall Undertake’s journey demonstrates, process and preparation matter far more than luck. With the right structure, clear guidance, and disciplined execution, even a high-stakes opportunity can be transformed into a foundation for growth and stability.
For Overall Undertake, the five-year, $280,000 contract with the City of Panama City Beach was more than just a financial win. It was proof of capacity, a stepping stone to bigger opportunities, and a turning point in the company’s story.
For other small businesses, the lesson is clear: with focus, preparation, and the proper support, you too can turn daunting opportunities into defining milestones.
If your business is ready to explore government contracting opportunities, Federal Government Advisors can provide the guidance and structure you need to compete with confidence. Contact us today to discover how we can assist with your next bid.
